Human Resource Management Essay

defense First of each I am thankful to Almighty ALLAH, the Beneficent, the Merciful, for bighearted me so much strength and strength to work on this internship distinguish and complete it successfully. I would like to express my gratefulness to each(prenominal) my teachers oddly for giving me kind guidance and providing me a chance to work on this project right through from the start my courses. I am withal thankful to only TEVTA rung and instruct staff for his valuable suggestions, assuage supervision and encouragement throughout my internship.Along with all(a) told this I am very awful to the Human alternative plane section of TEVTA and their cooperation during my stay in the brass instrument. Especially I am thankful to those people of HRM Department who helped me in completing my Internship Report. practical(prenominal) UNIVERISTY OF PAKISTAN vi technical foul educational & vocational didactics g all overnment agency seven-spot Executive Summery TEVTA was form by an code No XXIV of 1999 promulgated by regulator of the Punjab. giving medication of Punjab passed an ordering to provide for the constitution of the expert Education and Vocational gentility teleph matchless circuit office (TEVTA) of the Punjab.The prime aim of TEVTA is to provide practicedly and skilled trained homosexual resources to the intentness in the province, as per their demand. Another lam of TEVTA is Develop and wish Need Based Short Courses in the empyrean of new technologies to the exertion and too to offer serve wells for solutions regarding associated production problems and be a Staff Development System to offer demand oriented teacher & teacher study and upgrading effect.TEVTA Regulate and fo on a lower floor standards of proficient education and vocational upbringing including internationally recognized political platform, examination andcertification system and assess the manpower preparedness Needs in the context of domestic and globa l markets. technical schoolnical Education and Vocational prepare bureau (TEVTA) was set up by governing of the Punjab for promoting & enhancing technical foul education & vocational training in the province. TEVTA is operate about 25 Technical institutes/colleges, 114 physician colleges, 303 vocational institutes and 17 gain Centres total 472 Institutions for this social exercise & more than 11000 Staff is working under its umbrella.TEVTA excessively providing planning to their employees and students all over the Punjab in various technical courses. at that place are two sub- divisions of Human Resource management segment. One is Training Department and second one is locomote Planning department. This report in brief discussing the functions of HR department in TEVTA. This report as well as including the suggestions and points out the enjoin in improvements can be. In this report I briefly discussed the crinkle vault of heaven of TEVTA organization, history of t he organization, nature of the organization, service lines of TEVTA organization.I fall in in like manner presented the organization hierarchy chart with detail of each department and introduction, I lay down withal given the comments on organization structure that what is the reach of organization hierarchy on antithetic factors and I realistic UNIVERISTY OF PAKISTAN vii technical foul educational & vocational planning AUTHORITY viii have also discussed the decision making impact, chain of command and span of control. I have also discussed the brief introduction of my department where I worked in and wrote the detailed description of operation and activities of the departments I worked in.Next I depict HRM department hierarchy and its subdepartments. Next I explained the HR needs, sources of candi watchs, employment picking process, Training Need Assessment (TNA), Performance Appraisal, types of compensation and benefits, organization business changes, separations, layo ff, labour oversight relations, terminations, resignation and retirement I have also discussed the progress, transfer, demotion. After going through all these topics I have also included Critical Analysis and SWOT depth psychology of organization in the service sector. After that reader will find conclusion and com imputeable word for improvement of services.In this report I have explained all my observations and recognise got in TEVTA during my internship tenure regarding HRD, recruitment and selectio n, performance appraisal. I go into the assignments with details given by the internship supervisors with detail of each assignment. I spent good time in learning and learnt to swop with different situations and had experience of organization environment. I would like to highlight that my experience with TEVTA organization was very memorable and full of learnings. realistic UNIVERISTY OF PAKISTAN viii TECHNICAL EDUCATIONAL & vocational teaching AUTHORITYix Table of Contents S. No rendering base Of Technical Education Sector 8-Brief introduction of the organizations business sector 9-Overview of TEVTA a. History b. Nature of TEVTA c. Business volume d. crossing lines e. Competitors 10- organisational Structure a. Organizational power structure chart b. Number of employees c. master(prenominal) offices d. Introduction of all departments e. Comments on the organizational structure 11-Plan Of Your Internship Program a. Introduction of TEVTA secretariate Lahore b. Starting & ending exits of internship c. Description of the departments 12-Training Program a.Descriptions of the operations/activities of the departments b. Descriptions of the tasks assigned 13-Structure Of The HR Department a. Department hierarchy b. Number of employees c. Descriptions of Sub Departments. 14-Functions of HR Department a. Human resource planning and forecasting ? HRP process ? Forecasting HR requirements ? Methods to forecast HR needs b. Employees Recruitment & Selection ? So urces of candidates ? Employment option process c. Training & Development ? Training need assessment ? Employee suppuration Page No 1 3 4 4 4 9 10 13 13 14 22 24 25 25 26 28 36 36 36.39 39 39 41 41 42 46 practical(prenominal) UNIVERISTY OF PAKISTAN ix TECHNICAL EDUCATIONAL & VOCATIONAL educational activity AUTHORITY x d. Performance solicitude ? Setting performance standards & expectations ? How performance reports are written e. Employee Compensation & Benefits ? Type of compensation & benefits f. Organizational passage way ? Employee frolic changes ? Job changes with the organization ? Promotion ? Transfer ? Demotion ? Separations ? Layoff ? Termination ? Resignation ? privacy g. Labor Management Relations 15-Critical Analysis a. Success and failure b. succeeding(a) prospects 16-SWOT Analysis a.Strengths b. Weaknesses c. Opportunities d. Threats 17-Conclusion Evaluation & Assessment 18-Recommendations For Improvement Solution of Discrepancies 19-Reference & Sources Used 20-Annexes 46 47 56 57 57 57 57 58 59 59 60 60 61 62 65 66 67 68 68 67 70 71 72 practical(prenominal) UNIVERISTY OF PAKISTAN x TECHNICAL EDUCATIONAL & VOCATIONAL TRAINING AUTHORITY 1 8-Brief introduction of the organizations business sector The nature of this organization is to develop a skilled workforce for the topical anaesthetic industry. TEVTA develops the skilled and technically go through workforce for local anesthetic industries.TEVTA also provides business solutions to industrial units. TEVTA playing very important role for Re-engineering and consolidate the vivacious technical education and vocational training system under one management structure. TEVTA Established close relationships with various sectors of economy namely Agriculture, industry, function and barter. TEVTA Regulate and develop standards of technical education and vocational training including internationally recognized curriculum, examination and certification system and assess the Manpower Training Needs in the context of domestic and global markets.Another function of TEVTA is Develop and offer Need Based Short Courses in the sector of new technologies to the Industry and also to offer services for solutions regarding associated production problems and establish a Staff Development System to offer demand oriented teacher & instructor training and upgrading performance. E D U C A T I O N & T R A I N I N G SE C T O R Labour Market unmarried man of engineering (B. Tech. ) sheepskin of Associate Engineers (D. A. E. ) Technical Education M. Com. B. Com. D. Com & DBA Apprenticeship Training security measure G-II & G-III security system.Vocational sheepskin/ security measure duty Education Vocational Training High School Middle School Primary School virtual(prenominal) UNIVERISTY OF PAKISTAN 1 TECHNICAL EDUCATIONAL & VOCATIONAL TRAINING AUTHORITY 2 TEVTA is engaged in imparting technical education and vocational training through its 472 institutions which fall under the be d ownhearted mentioned categories. ? ? ? ? ? ? Government Technical Training Centres Government Technical Training pioneers Government Vocational Training Institutes Government Commercial Training Institutes Government Polytechnic Institutes Government Colleges of technology.TEVTA in service sector also providing technical solutions to the industry. It registers the organizations through website interface and provides the solution of their problems registered with TEVTA. Courses of different levels and of different duration are being offered in TEVTA institutions to address the earthly concern and employers demand. In addition to vocational / technical courses of up to 3 categorys. Degree courses for B-Com, B-Tech (Pass) and B-Tech (Honour) are also offered in Government Colleges of Commerce and Government Colleges of Technology.In education sector TEVTA provides the cheapest education and training to their students that low cost syllabus books and practical and in some cases TEVT A charge no fee from students, free training materials is provided by the institutions and students are supported with stipend. TEVTA in education sector providing technical, commerce and vocational training education and tenanted the large part of technical education sector in Punjab. each(prenominal) institutes registered with TEVTA are funded by TEVTA. TEVTA approves PC-1 and issues the finance to the concerned institutes.TEVTA helps all registered institutes with procurement, purchasing machinery and body structure of institute expressions. TEVTA is in direct relationship with industry sector, education sector, agriculture, commerce and service sector. TEVTA develops the curricula with the consultation of industry sector like leather, textile and agriculture. VIRTUAL UNIVERISTY OF PAKISTAN 2 TECHNICAL EDUCATIONAL & VOCATIONAL TRAINING AUTHORITY 3 9-Overview of the organization TEVTA is a Technical Education & Vocation Training Authority board who is responsible for the techni cal education & training throughout the Punjab.It is formed by an Ordinance No. XXIV of 1999 promulgated by the Governor of the Punjab to fulfil the needs, wants and workforce of local industry by utilizing the vast entanglement of training institutions. a. History TEVTA in collaboration with Chambers of Commerce & Industry, Lahore has establish its help-Desk within the premises of Chambers of Commerce & Industry, Lahore. To assist/help the local industry by utilizing its vast network of training institutions, qualified and experienced faculty, to achieve the objectives of the project.Before TEVTA many technical institutes were working independently or under PSIC (Punjab Small Industries & Export Corporation). PSIC was established by the government of Punjab to support, emergence and promotion of all small industrial units in Punjab. In 1999 PSIC handover many technical institutes to TEVTA leave. In 1999 TEVTA started work and start component part the all technical institutes i n the Punjab and conduct first academic session in Punjab. In 1999 all technical institutes in Punjab started registration with TEVTA means. The session was conducted of all technical institutes in 1999.The TEVTA board was fully functional at the end of year 1999 and all academic activities started under TEVTA board in 1999. Mission avowal To enhance global competitiveness in Punjab, through a character and productive workforce by developing demand driven standardized, high-octane and integrated technical education and vocational training service. servicing heap TEVTAs business volume is spread through out the Punjab serving 459 colleges. TEVTA has 17 Service Centres in all over the Punjab, providing services to all the institutes. And PBTE (Punjab Board of Technical Education) is also working under TEVTA.45000 students enrol every(prenominal) year in TEVTA and PBTE. 3 VIRTUAL UNIVERISTY OF PAKISTAN TECHNICAL EDUCATIONAL & VOCATIONAL TRAINING AUTHORITY 4 b. Nature of TEVTA TE VTA is a vocational authority board who is responsible for vocation training all over the Punjab. For this purpose TEVTA board has established PBTE (Punjab Board of Technical Education). There are 472 vocational colleges who are working under TEVTA. TEVTA provides full funds and services to all registered institutes. And planning, organizing, leading and controlling all vocational institutes.The nature of this organization is to develop skilled workforce for the local and international industry. TEVTA also provides business solutions to industrial units. TEVTA playing very important role for Re-engineering and consolidate the existing technical education and vocational training system under one management structure. c. Service Lines TEVTA has a very long list of services providing. TEVTA crack many type of short and associate engineering courses in all o ver the Punjab. The list of TEVTAs product line is given below. TEVTA providing Commerce Education, Training Education and vocati on Education.d. Courses Offered Degree B. Tech auto & diesel engine chemic polite mechanic Refrigeration & Air Conditioning electrical Electronics elevator car and mature B. Tech (Hons) gondola & Diesel Electronics and Communication Chemical Civil workmanal Refrigeration & Air Conditioning galvanizing Auto & Diesel Electronics and Communication DAE Duration 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 long time historic period eld eld eld years years years years years years years years years years years years VIRTUAL UNIVERISTY OF PAKISTAN 4 TECHNICAL EDUCATIONAL & VOCATIONAL TRAINING AUTHORITY 5.Architecture Auto & Diesel Chemical Civil Mechanical Refrigeration & Air Conditioning Auto and Farm mechanisation Bio Medical Computer Information Technology galvanic Electronic material interweave Technology Foundry & Pattern Making Instrumentation impression & Graphic arts Textile Spinning Welder Food Technology telecom Petroleum Petrochemical Dress calculative & Making sheep skin sheepskin in Electronics Publishing Technology Higher discipline diploma (Telecom) Higher National parchment (Chemical) Higher National sheepskin (Electronics) Higher National Diploma (Mechanical) Higher National Diploma (Textile).Diploma in Commerce Diploma in Information Technology Diploma in percentage Management Post Diploma Bio Medical Technology Environmental throw Technology Commerce Education Master Degree M.Com Graduation Degree B. Com Diploma (2 year) Diploma in Business arrangement Diploma in Commerce Diploma in Information Technology 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 years years years years years years years years years years years years years years years years years years years years years years years 1 year 2 old age 2 forms 2 old age 2 geezerhood 2 stratums 2 classs 1 year 1 year 1 stratum 1 grade 2 classs 2 classs 2twelvemonths 2 Years 1 Year 5 VIRTUAL UNIVERISTY OF PAKISTAN TECHNICAL EDUCATIONAL & VOCATIONAL TRAINING AUTHORITY 6.Dip loma in Vocational Girls protection security system in Computer practises Certificate in Computer Applications communicate side of meat Spoken English Vocational Education Vocational Diploma (1-2 years) Diploma in Commerce Diploma in Information Technology Dress Designing & Making Diploma in Vocational Girls Diploma in Vocational Girls Diploma G-II (2 years) Diploma in Commerce Diploma in Information Technology Dress Designing & Making Diploma in Vocational Girls Diploma in Vocational Girls Diploma G-III (1 year) Mechanical (G-III) Refrigeration & Air Conditioning (G-III).Auto and Farm (G-III) Electrical (G-III) Electronics (G-III) Auto & Farm Machinery (G-III) Auto Electrician (G-III) Auto Mechanic(G Carpenter (G-III) Commercial Arts / Graphics (G-III) Computer and Electronics (G-III) Computer promoter (G-III) drawer Civil (G-III) Draftsman Mechanical(G Electrician (G-III) Fitter global (G-III) Industrial Electronics (G-III) Machinist (G-III) Mechanist (G-III) Painter (G-III ) Electronics Application (Radio & TV) (G-III) Tractor and Auto Mechanic (G-III) Welder (G-III) Computer Hardware (G-III) General Mechanic (G-III).2 Years 3 Months 6 Months 3 Months 4 Months 2 Years 1 Year 2-Year 2 Years 2 Years 2 Years 1 Year 2-Year G-II 2 Years 2 Years 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 6 VIRTUAL UNIVERISTY OF PAKISTAN TECHNICAL EDUCATIONAL & VOCATIONAL TRAINING AUTHORITY 7.Motor Winding (G-III) Tailoring (G-III) timberland Work (G-III) Auto Mechanic(Diesel (G-III) Auto Mechanic(Petrol) (G-III) Heating Ventilation Air Conditioning (HVACR) (G-III) Turner (G-III) Electrical Wiring Technician (G-III) Machine Shop (G-III) bulldozer Operator (G-III) Textile print (G-III) powerfulness monument (G-III) Mill Wright (G-III) Sports Goods slash Work (G-III) Sports Goods Wood (G-III) section Management Assistant (G-III) Dress Desig ning & Making (G-III) Machine embellishment (G-III) Beautician (G-III) Hair and skin Care (G-III) Fashion Designing (G-III).Certificate Refrigeration & Air Conditioning Auto and Farm Auto & Farm Machinery Auto Electrician Carpenter Computer Operator Computer Operator Electrician Machinist Mechanist Welder Driving Motor Winding pipe fitter Plumber Plumber Tailoring Tailoring Wood Work Auto dog-iron Auto Cad Auto Mechanic(Diesel) Auto Mechanic(Petrol) 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 6 6 6 6 6 3 6 6 6 6 6 3 6 3 12 6 3 6 6 3 6 6 6 7 VIRTUAL UNIVERISTY OF PAKISTAN TECHNICAL EDUCATIONAL & VOCATIONAL TRAINING AUTHORITY 8.Certificate in Computer Applications Certificate in Computer Applications Electronics Equipment Repair home Appliances & Repair Heating Ventilation & Air Conditioning Mason/Bricks bed Tractor Operator Turner Electrical Wiring Technician Machine Shop Bulldoz er Operator Sheet Metal Civil Surveyor Mobile Repairing Mobile Repairing Certificate in Computer Graphics Wireman Paint Polish Electrical Appliances Machine Process for Wood Furniture Motor Cycle Mechanic Dress Designing & Making Dress Designing & Making helping hand ornamentation Hand Embroidery Knitting Hand Machine Embroidery Machine Embroidery Beautician Beautician Certificate Vocational Girls (1 Year Certificate).Diploma in Vocational Girls (Additional) (Diploma 1 Year) Handicraft Industrial sew together Machine Operator Leather Work Painting Painting country-bred Poultry Spoken English Spoken English Stain scratch Painting Cooking & Baking Domestic Tailoring Drawing & Designing Electrical Mechanical (Vocational ) 3 6 3 6 6 6 6 6 6 6 6 6 6 3 6 6 6 6 6 6 6 3 6 3 6 3 3 6 3 12 12 12 6 3 3 3 6 6 3 4 3 3 3 3 6 8 VIRTUAL UNIVERISTY OF PAKISTAN TECHNICAL EDUCATIONAL & VOCATIONAL TRAINING AUTHORITY 9.Diploma in Vocational Teacher Training (Diploma 1 Year) Decoration Printing Engli sh Language e. Competitors There is not any considerable competitor in Punjab Province. 12 3 3 3 VIRTUAL UNIVERISTY OF PAKISTAN 9 TECHNICAL EDUCATIONAL & VOCATIONAL TRAINING AUTHORITY 10.10-Organization Structure a. Organizational Hierarchy chart Organizational hierarchy is the formal framework by which theorise tasks are divided, grouped and prepared. To achieve the main objective of the TEVTA structure is knowing which is given asunder. Chairman TEVTA Secretary TEVTA Chairman PBTE murmur Chairman TEVTA has the final exam authority in TEVTA to make amendments in TEVTA organization Structure.The Secretary TEVTA, COO (Chief Operating Officer) and the Chairman of PBTE (Punjab Board of Technical Education) is reported to Chairman TEVTA. Secretary TEVTA carriage P. Relations Manage HRM omnibus giving medication music director interrogatory passenger vehicle effective totally coach-and-fours of TEVTA, 1. film director Public Relations (PR), 2. animal trainer Human Resource Management (HRM).3. coach-and-four Establishment, 4. tutor Inquiry and 5. Manager Legal matters are make reports to Secretary TEVTA. And all managers are also reported to their General Managers. COO TEVTA General Manager pay General Manager SCs General Manager HRM General Manager Projects General Manager trading operations General Manager Academic VIRTUAL UNIVERISTY OF PAKISTAN 10.TECHNICAL EDUCATIONAL & VOCATIONAL TRAINING AUTHORITY 11 Chairman PBTE Trade examination Board (Development Cell) General Manager Finance Manager Audit Manager Finance Manager MIS General Manager Human Resources Manager Career Planning Manager Training General Manager Projects Manager kit and boodle General Manager Operations Manager Planning Manager Operations-I Manager Operations-II Manager Monitoring Manager Technical General Manager Academics Manager AA Manager AT Manager plan Manager R&D VIRTUAL UNIVERISTY OF PAKISTAN 11 TECHNICAL EDUCATIONAL & VOCATIONAL TRAINING AUTHORITY 12 General Manager S ervice Centres Manager Service Centres Organization Hierarchy Chart Organization Structure Of TEVTA.Chairman TEVTA BOARD theater director (R&D) (D) Secretary/C. O. O. (A) District Boards of Management Chairman (PBTE) Manager PR (I) Manager Legal (C) Manager HRM (A) Manager Enquiry (S) Manager Estt (B) GM Finance (A) Manager (MIS) (M) GM (Projects) (N) Manager (Admin) (Z) Advisor (P&P) (G) GM Operations (A) GM Service Center (L) GM HRM (K) GM Academics (A) Dy. GM Finance (L) Dy. GM Service Centers (O) Manager Development (N) Manager Accounts (M) Manager Finance (A) Manager Works (N) Manager Projects (N) Manager Service Centers (F) Manager Training (A/R) Manager C625.2areer Planning (P/R) Manager Ops. I (E) Manager Ops. II(E) Manager Tech. 3(E) Manager M&E (E) ZN-N (A).1ZM-C (A) ZM-S (A) Manager (AA) (M) Manager Apprenticeship (J) Manager Curriculum (A) Manager (A&C) (K) 07 DMs 07 DMs 07 DMs (A) (A) (A) Principals Principals Principals VIRTUAL UNIVERISTY OF PAKISTAN 12 TECHNICAL EDUC ATIONAL & VOCATIONAL TRAINING AUTHORITY 13 b. Number of Employees Civil Employees. TEVTA Secretariat Institutes Zonal Office DM Office RDAT Development Cell Total 155 7830 24 71 58 31 8169 TEVTA Employees. 308 3285 20 162 12 2 3789 PSIC 2 663 0 0 0 0 665 Total 465 11778 44 233 70 33 12623 lazy 145 3183 21 87 20 11 3467 c Main Offices Sr 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26.Offices Public Relation Office Gulberg Human Resource Management Office Gulberg Career Planning Office Gulberg Establishment Office Gulberg Operations Management Offices Gulberg Inquiry Office Gulberg interrogation and Development Office Gulberg Curriculum Office Gulberg Service Centers Office Gulberg Training Office Gulberg A&D Office Gulberg Academic Audit Office Gulberg Project Management Office Gulberg establishment Office Gulberg Examination and Certification Office Gulberg Govt. Institute of Leather Technology, Gujranwala. Cutlery & Small Tools Indus try Service Centre, Wazirabad. Light Engineering Service Centre, Gujranwala.Institute of Ceramics, Gujrat. Wood Working Service Centre, Gujrat. Govt. Wool Spinning & Weaving Cum-Training Centre, Jhang Centre for Agricultural Machinery Industries, Govt. Weaving & Finishing Institute, Shahdara. Govt. Polytechnic Institute, Shahdara. Pak German Institute of Cooperative Agriculture, Multan Institute of Blue Pottery Development, Multan (Productive/Service Centre) 13 VIRTUAL UNIVERISTY OF PAKISTAN TECHNICAL EDUCATIONAL & VOCATIONAL TRAINING AUTHORITY 14 27. 28. 29. 30. 31.Wood Work Centre, Kot Addu (Productive/Service Centre) Wood Working Service Centre, Rawalpindi Metal Industry Development Centre, Sialkot Cantt. Govt. Weaving & Finishing Centre Shahdara Knitwear Hosiery Centre, Faisalabad d. Introduction of in all Departments Human Resource Management Department.The main function of Human Resource Management department is to recruitment, conducting staff training, handling pension case s, handling promotion cases, enquiry matters, service matters, amendments in service rules and union matters. Main functions of HRM department. ? ? ? ? ? ? ? ? ? ? Employees performance evaluation Evaluation performance and improve organizational performance Job Evaluation Jobanalysis Develop patronage Descriptions/positions harmonise to the organization needs. Staffing. Issuance of vacancies of civil employees. Employees promotions and transfers. Recruitment and selection of people. figure Maintenance. Training Department Training department is a sub department of Human Resources department. Training department is responsible for conducting training computer programs. Training department assess the weak areas of the organizations employees and conduct the training program for them. If there is any phylogeny in TEVTA curriculum and sallybus then training department conduct the training program for teacher for effectiveness in studies. Main functions of Training Department. ? St udy gap analysis. 14VIRTUAL UNIVERISTY OF PAKISTAN TECHNICAL EDUCATIONAL & VOCATIONAL TRAINING AUTHORITY 15 ? ? ? ? ? ? ? ? ? ? ? ? ? ? Trraining need assessment.. All skill up-gradation trainings. Pedagogy Trainigs. Matters relating with curriculum % manuals. Create training or schooling specification. Plan training and evaluation. Prepare Annual Training Plan/ Calendar. finalisation of Nominations, Venue & Master Trainer Monitoring of Training activity. Proposal of nominations afterward short listing. Forward Nominations to P&D. expression of cost / budget estimates & unloosen of funds. At the end of training program conducting Feedback from students. Data entry in MIS.Career Planing Department Career planning department is working under Human Resource Management department. Career planning department is a new personnel function. Career planning department of TEVTA is focusing on to motivate their employees towards their jobs with high efficiently and effectiveness.Career plan ning department of TEVTA has kabbalistic focus on individual employee potentials for promotion towards the organization needs and opportunities. Career planning department also help and cooperate with all internees came in TEVTA. Main functions of Career planning department. ? ? ? ? ? ? ? Guidance of students, internees, and organization employees. Developing of job specifications and job descriptions.Maintaining of some sort of HR records of employees. Conduct of workshops/seminars for place Officers. Placement of Internees under NIP. Leave Account Termination of contract VIRTUAL UNIVERISTY OF PAKISTAN 15 TECHNICAL EDUCATIONAL & VOCATIONAL TRAINING AUTHORITY 16 ? ?Control absenteeism Short leave and late Attendance Fianancial Management Financial Management department handles the all money & tax matters of and manages the monetary resources of TEVTA and also leads the Administration department of TEVTA. Financial Management department performs the extensive responsibilities. Mai n function of Financial Management department ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? Policy forming.Financial dicipline Financial analysis Tax matters Bugdeting Auiditing Internal Audit Physical Stocktaking Preparation of financial statements Sanctioning of Purchase berths Release of Salary Development of Annual cipher and all procedures till approving Handling Financial Assistance Cases GPF Advance, Marriage, Funeral Grants premium of PSIC Employees Release of LFA Administration Department Administration department perform all managerial functions.It handles three further departments, Diary and Dispatch department, Transport department, enclose department and to carry out any kind of security arrangements. Functions of Administration department ? Recruitment of contract employees in TEVTA secretariat and institutes all over the Punjab. VIRTUAL UNIVERISTY OF PAKISTAN 16.TECHNICAL EDUCATIONAL & VOCATIONAL TRAINING AUTHORITY 17 ? ? ? ? ? ? ? ? ? ? ? Maintenance of time in / time out reg ister. Number of approval for local vehicles Record keeping of diary and dispatch, LFA, store section and merchant vessels section.Tenders open in the presence of purchase committal and the Bidders Examining demand & preparing advertizement Submitting advertisement to Public Relation section Request for interview history to Appointing authority Short listing of candidates Call letters are issued Preparation of Marks Sheets/Files Consolidated marks sheet for signatures Establishment Department Functions of Establishment department ? ? ? ? ? ? ? ? ? ? ? ? ?Examination & Give proposal Final shaping of the Case for getting Approval of the Competent Authority Preparing summary For S& goading / Finance etc Issuance of NOC to the nominee Decision / Minutes are put up for approval of authority to convey for implementation Coordinate concourse Receiving Complaints Preparing the case for probe / inquiry Amendments in service rules of TEVTA Postings and transfers House building advances M atters relating to PBTE.Managing all kind of leaves such as, medical leave, earned leave, study leave, duplication ordinary leave. ? ? ? Deputation of cases. Marriage grants and funeral grants. Finance assistance cases. VIRTUAL UNIVERISTY OF PAKISTAN 17 TECHNICAL EDUCATIONAL & VOCATIONAL TRAINING AUTHORITY 18 ? ? To deal with Chief Ministers complaint cell.Governments Circulars and Notifications. Legal Department Legal department is responsible for dressing of cases and proposals on TEVTA activities to help TEVTA to avoid from legislations. peg the parawise comments and submit to the competent authority, get signed the parawise comments from the Authority, present the rough write of parawise comments, file the parawise comments in the Court, attend the Court on each date of hearing & present/explain the case if necessary, put up the courtroom order to the authority for implementation, attend the Court on each date of hearing and present/explain the in the Court and to provide e ffective opinions to TEVTA authorities.Enquiry Department Enquiry department is responsible of conducting enquiry of inefficiencies, misconduct, corruption, absence seizure record of teacher and employees all over the Punjab, subversive activities and disciplinary actions. They ask the activities/cases against the state in TEVTA institutions and all district managers and zonal managers.The competent authority of Enquiry department is secretary TEVTA. Enquiry department receive the cases of enquiry from grade 17 scale officers to 22 grade scale officers from all over the Punjab. Functions of inquiry department is to generate enquiry report, conducting enquiry of absence, corruption, misconduct, inefficiencies and activities against state matters, prepare the charge sheet / penal of enquiry officers / departmental representative.Research and Development Department Research and ontogenesis department is responsible for boilers suit development of TEVTA and its institutions, exercise market seek, training need assessment and to coordinate with curriculum department for in development of curricula.Research and Development have to identify new trades and technologies in the market and TEVTA intuitions all over the Punjab. Functions of research and development department, approval of action plans industry visits, meetings with the stakeholders, review of draft TNA report, preparation of organization plans, coordinate with curriculum department and keep on center of attention on VIRTUAL UNIVERISTY OF PAKISTAN 18 TECHNICAL EDUCATIONAL & VOCATIONAL TRAINING AUTHORITY.19changes & development in sallybus, to plan, supervise and coordinate research and development activities in Punjab and to identify technologies trades at new intuitions Curriculum Department The certificate of indebtedness of Curriculum development is to develop the curricula of TEVTA institutions. They develop the curricula of 3 year DAE classes, B. Tech classes, 1 year, 6 months and 3 months course s.But they have they authority of certificate the curricula of courses below the period of 3 years. 3 years a curriculum is approved by the NEVTEC the higher authority of TEVTA. Curriculum department evaluates alteration and develop the curricula. Functions of Curriculum department ? Proposal for curricula development committee, curricula revision committee and curricula evaluation committee. ? ? ? Scrutiny of Proposal Approval of CDC/CRC/CEC Proposal for manual development committee.